Issue Detail Batch Entry

If you're a new user of Realms of Wonder, and you have a fairly large collection, it can get pretty tedious entering each issue one at a time, although the Duplicate feature does speed this up significantly.

Well, there is an even faster way to get your collection entered. However, it is important that you understand the way this works and it's limitations.

The first thing you will need to do is enter or display a record to use as the template for the batch records you are going to create.

Note: If you are using Batch Entry as the first part of the Web Download process, only fill in the info NOT AVAILABLE from GCD - source, condition, location, etc.  All the fields related to the issue itself, other than title and issue number, should be left blank so the download can fill those in.

As an example, let's assume you own the following issues of the Wolverine ongoing series: issues 1 through 29, issue 41 and issues 50 through 90. Enter issue 1 as you would normally.

Now, it's important you realize that all the fields will be copied as is except for the Issue Date, Issue Number and Crossover Part Number (if applicable).

ROW is smart enough to increment the issue numbers, issue dates, and crossover part numbers (if applicable) on it's own. ROW looks on the Title Maintenance window, on the second tab, to determine how frequently the issue comes out.  So, if you want the issue dates to be accurate, make sure that is filled in properly.  If that info is not there, by default, ROW assumes each issue comes out only once a month, every month. 

If you purchased all your issues over time, you may want to leave the Purchased Date field empty, since there's no way the batch entry program can figure out when you actually bought them.

Enter the purchase date on the template record, if you want that to be filled.  If you want all issues to have the same purchase date, then  do not check the Increment Purchase Date field.

If you turn on the Increment Purchase Date option, the purchase date will be incremented similarly to the issue date.

Once your "template" record is ready, Wolverine # 1 in our example, select "Batch Entry" from the Comic Detail menu.

You will see the Batch Entry window, which will display some key information about the record you are using as a template. If everything looks OK, enter the issue numbers you would like to create. In our example you would enter the following:

1-29, 41, 50-90

Make as many entries as you wish, separated by commas. Put a dash between ranges. Individual issues can be entered by themselves.

If you want to copy all the creative team and anthology information, check the respective boxes.

Once everything looks good, click the OK button. Behind the scenes, ROW will create a record for each of the issues entered, using the data in your template record.

Once completed, ROW will display a message telling you how many records are about to be written. You have one more chance to chicken out here, if you wish. Click OK to write the records, Cancel to abort the process.

Over time, you can check out the records created and fix any inaccuracies (issue date, value, etc.).

Using this function, you should be able to get shell records entered for even a very large collection in a pretty reasonable amount of time.